November 15, 2013 - Password Proficiency

Hello everyone,

This week, I thought I would try to take some of the frustration out of Student Log-Ins on UGCloud.   Many times teachers come to me asking who they need to speak to so that they can have student’s passwords reset because the student has forgotten them.  The good news is that teachers can now perform this task for their students, on their own quickly and easily.  

Begin by signing onto UGCloud (www.ugcloud.ca) from a laptop, Chromebook or iPad using your windows username and password.  You will then be directed to a home page with many options such as the one below.

Under ‘Apps & Other Services’ you will see a variety of bars indicating links to various UGDSB frequently used websites. By clicking on the top orange bar in the left hand list marked ‘Student Service (Teacher Only)’ you will be taken to a new webpage where a pop-up window will ask you to log in once again (the board is working towards having staff required to only sign onto the system once in order to have access to all of the resources, however this remains a work in progress).   Once logged in, you will be able to search for an entire classroom or individual student by name using the drop down and fillable menus and by clicking on search.  

Once you have identified the student you wish to change the password for, click on the linked word ‘select’ to the left of their name.  Next, return to the top of the page and on the upper right hand side you will find a fillable textbox in which you can enter a new password for the student (and confirm it by re-entering the same password).

 Passwords entered at this point need to be 8 characters long – one simple choice which can be used frequently is ‘student1’.  After this process is completed, you will note a message above the password entry boxes stating ‘Reset StMan1234’s Password Succeed’.  This is your indication that the password has been reset and the student can try to log in with the newly reset password (student1, etc.)  Finally, when the student logs into his or her account after this process, they will be asked to reset their password to one which they will remember.  This time the new password is not required to be eight characters, so while it is not recommended for security purposes, students can choose shorter words which they will be able to easily remember. 

If there are any questions or ideas for future Tech Tidbits topics, please feel free to pass them along to me or visit the blog at techtidbitz.blogspot.com .

Cheers,

Stace